Faq's Something you’re not quite sure about? Check below or give us a call

  • Which comprehensive marketing and fulfilment solutions does Flow Fulfilment offer to support both retail and trade clients?

    At Flow Fulfilment, we deliver a full spectrum of integrated services designed to streamline your marketing campaigns and order-handling operations:

    1. Direct Mail Campaigns
      – From design and data processing to printing, personalised fulfilment and postage optimisation, we manage every step to maximise open and response rates.
      – Ideal for targeted promotions, customer retention mailings and high-impact product launches.

    2. Leaflet Distribution
      – UK-wide door-to-door or targeted demographic delivery using optimised routes and eco-friendly materials.
      – Detailed reporting ensures you reach the right neighbourhoods at scale.

    3. Hybrid Mail Solutions
      – Upload your digital files and let us print, fulfil and post on your behalf—combining the speed of email with the impact of physical mail.
      – Benefit from bulk-rate discounts, end-to-end tracking and secure data handling.

    4. Contract Packing & Co-Packing
      – Skilled manual assembly or automated machine enclosing of multi-component packs (e.g. brochures with inserts, promotional kits).
      – Flexible batch sizes, strict quality control and rapid turnaround.

    5. Pick & Pack Fulfilment
      – Fast, accurate order picking and packing—whether single-item retail orders or complex multi-SKU shipments.
      – Scalable operations supported by real-time inventory management and eco-conscious packaging options.

    6. Print Management
      – Centralised control of all your print assets, from stationery and brochures to large-format posters.
      – Negotiated volume discounts, FSC-certified paper and green-print practices ensure cost-efficiency and sustainability.

    7. Graphic Design Services
      – In-house creative team delivering bespoke artwork and branding for mailers, leaflets, packaging, digital ads and more.
      – Ensures consistent, on-brand visuals that resonate with your audience and drive engagement.

    8. Trade Accounts for Partners
      – Exclusive trade pricing, priority scheduling and dedicated account management for agencies, print houses and marketing partners.
      – Simplified billing and flexible credit terms to support ongoing collaborations.

  • How can I trust you will do a good job?

    Building trust is at the heart of everything we do at Flow Fulfilment. Here’s how we guarantee you’ll always come first—and see consistently excellent results:

    1. Customer-First Incentives
      – Our sales consultants aren’t judged by how many contracts they sign, but by the quality of service they deliver. They’re measured and rewarded on the number of ★★★★★ testimonials they receive, so you can be confident they’ll go the extra mile to earn your praise.

    2. Proven Track Record
      – We’ve been supporting UK brands and agencies since 2008, growing organically through client referrals and repeat business.
      – Our award-winning approach has been recognised across industry forums for both innovation and customer service excellence.

    3. Rigorous Quality & Sustainability Standards
      ISO 9001 accreditation ensures our processes consistently meet customer and regulatory requirements.
      ISO 14001 certification underpins our commitment to eco-friendly operations and continuous environmental improvement.
      ISO 27001 demonstrates that your data—and the personal information of your customers—is protected by best-in-class information security controls.

    4. Transparent Reporting & Account Management
      – You’ll receive real-time updates on every campaign, order or mailing project through our secure online portal.
      – Dedicated account managers provide proactive advice, cost-saving recommendations and performance reviews to keep your objectives on track.

    5. Verified Client Success Stories
      – From Cadbury’s seasonal coupon mail-outs to the Green Party’s election communications, our case studies showcase measurable ROI, efficiency gains and on-time delivery.
      – We’re always happy to connect you with existing clients for firsthand feedback.

  • Do you charge VAT on your services?

    Yes—Flow Fulfilment is a fully VAT-registered company, and the majority of our services (including fulfilment, mailing, design and logistics) are charged at the prevailing UK VAT rate.

    VAT-Exempt Printed Materials

    Under UK VAT law, certain printed goods are zero-rated. This means that when you order:

    • Leaflets

    • Flyers

    • Brochures

    you will not incur VAT on those items.

    How It Works in Practice

    1. Fulfilment, Mailing & Design
      – Standard VAT applies (currently 20%).

    2. Printed Marketing Collateral
      – Zero-rated for leaflets, flyers and brochures—no VAT added.

    3. Combined Orders
      – In mixed orders (e.g. design + print + fulfilment), VAT is charged only on the services portion. The print items themselves remain zero-rated.

    If you have any questions about VAT on your specific project or need a detailed quotation, just let us know—we’ll break down the costs clearly so you know exactly where VAT applies.

  • What's the difference between Direct Mail and Leaflet Distribution?

    Both direct mail and leaflet distribution deliver printed materials straight to people’s letterboxes, but they differ significantly in how they target and engage recipients. Direct mail uses individually addressed pieces—think personalised letters or postcards sent via Royal Mail or a courier service—ensuring your message lands exactly in the hands of the people you’ve chosen. This method shines when you have a niche audience and want to speak directly to each prospect, using variable data printing to include names, bespoke offers or PURLs that drive higher response rates.

    In contrast, leaflet distribution drops unaddressed materials to every household within defined postcode sectors (for example, all homes in HD6 1). This approach is ideal when your goal is broad brand awareness or when you’re targeting a demographic profile—such as first-time movers or families with young children—rather than specific individuals. Because there’s no address-data processing or individual postage, leaflet distribution generally achieves a much lower cost per home covered, making it a highly scalable solution for reaching entire neighbourhoods.

    Personalisation is another key differentiator. Direct mail allows you to tailor your message to individual recipients—addressing them by name, referencing past purchases or highlighting local offers—while leaflet distribution relies on a one-size-fits-all design and messaging. Although personalised mail carries a higher per-item cost (covering data processing, printing and postage), it typically yields stronger engagement and conversion, especially when your audience has been carefully segmented.

    When deciding between the two, consider your objectives and budget. Opt for direct mail if you need to reach a defined list—such as landlords in Manchester or previous customers—and you want the flexibility to personalise content and track individual responses. Choose leaflet distribution when you’re seeking broad visibility across specific areas or demographic groups and want to maximise reach at minimal cost per household. By matching your campaign goals with the right delivery method, you’ll ensure your message lands effectively and efficiently.

  • What's the difference between leaflet distribution, door to door and flyer drops?

    Leaflet distribution, door-to-door delivery and flyer drops are simply different names for the same service: unaddressed print materials hand-delivered to every household within a defined area. Whether you call it leaflet distribution, door-to-door or flyer drops, the process involves mapping out your target neighbourhoods—by postcode, street or demographic profile—and walking each route to drop off your flyers, leaflets or brochures.

    What often causes confusion is mixing these terms with direct mail. Unlike unaddressed leaflet campaigns, direct mail involves printing and posting individually addressed items—letters, postcards or parcels—through the postal system. Direct mail lets you personalise messaging, use variable data (like recipient names or tailored offers) and track responses at an individual level, but it comes with higher per-item costs due to address data processing and postage.

    In short, if your goal is broad, cost-effective coverage of a local area or demographic segment, choose leaflet distribution (door-to-door/flyer drops). If you need to target specific individuals with a personalised message and measurable response tracking, direct mail is the more appropriate option.

  • What is the response rate from direct mail?

    Direct mail continues to deliver standout engagement compared to digital channels, with the Data & Marketing Association (DMA) reporting an average household-list response rate of 9% in 2018—a significant uplift from 5.1% the year before smallbizgenius.net. This means nearly one in ten recipients take the desired action, whether that’s visiting a website, redeeming a voucher or making a purchase directly from a mailed piece.

    Beyond pure response, overall consumer engagement with physical mail is also on the rise. JICMAIL data shows that 91% of direct mail was actively processed (opened, read or filed) in Q2 2019, climbing to 96% by Q2 2020—underscoring that mailbox messages remain compelling and hard to ignore.

    Contrary to the belief that print is dying, these figures reveal that well-executed direct mail campaigns are not only holding their ground but actually gaining effectiveness in a crowded marketing landscape. For a deeper dive into these trends and best practices, check out our full blog post on the subject.

  • How can I improve the ROI from my marketing?

    Improving your marketing ROI hinges on creating consistent, meaningful touchpoints and continually optimizing each campaign. Here are several strategies—beyond the drip-effect approach—that work together to boost returns:

    1. Embrace Drip-Effect Marketing
    By delivering a sequence of tailored messages to the same audience over time, you build familiarity and trust. Start with an introductory mailer or email, follow up with educational content or case studies, then deliver a clear call-to-action. Spacing these touchpoints 7–14 days apart keeps your brand top-of-mind without overwhelming recipients.

    2. Laser-Focused Audience Segmentation
    Divide your prospects into tight segments—by purchase history, demographics, interests or engagement level. A campaign aimed at recent buyers should look different from one targeting cold prospects. Highly relevant content drives higher open and conversion rates, which in turn lowers your cost per acquisition.

    3. Personalization & Variable Data
    Use variable data printing (VDP) or dynamic email content to insert names, past purchase details, or local offers into each piece. Personalization signals that you understand your customer, increasing the likelihood of engagement and reducing wasted spend on uninterested recipients.

    4. Multi-Channel Integration
    Don’t rely on a single channel. Coordinate direct mail with email, social media retargeting and SMS reminders. For example, follow up a postcard with an email nudge two days later, and serve ads to those who visited your landing page. This reinforcement boosts response without doubling your budget.

    5. A/B Testing & Continuous Optimization
    Test one variable at a time—headlines, imagery, offer levels, envelopes or subject lines. Run small-scale split tests, measure which variant converts best, then roll out the winner to your full audience. Over time, incremental improvements compound into substantial ROI gains.

    6. Clear Calls-to-Action & Tracking
    Every piece should drive a single, obvious next step: scan a QR code, visit a PURL, call a dedicated phone number. Use unique codes or tracked URLs for each campaign so you can directly tie revenue back to individual mailings or creatives.

    7. Leverage Postal & Fulfilment Efficiencies
    Partner with a fulfilment house to access bulk-mail discounts (e.g. Mailmark, Business Mail rates) and hybrid-mail solutions. Automating pick & pack and postage processes reduces your unit cost, freeing budget for higher circulation or richer creative.

    8. Measure Lifetime Value (LTV) Not Just First-Touch ROI
    Evaluate how much revenue a customer generates over months or years, not only from their first response. If repeat mailings or cross-sells increase LTV, you can afford a higher upfront cost to acquire that customer.

    9. Reactivate & Upsell Existing Customers
    It’s often 5–25× more expensive to win a new customer than to sell to an existing one. Include special loyalty offers, anniversary reminders or VIP-only discounts in your drip campaigns to reignite past buyers.

    10. Regular Performance Reviews & Forecasting
    Monthly or quarterly, review your key metrics—response rates, conversion rates, cost per acquisition, revenue per mailing—and compare against goals. Use these insights to reforecast budgets, adjust your drip cadence or reallocate spend to your highest-performing segments.

    By combining a structured drip-effect cadence with precise targeting, personalization, disciplined testing and cost-efficient fulfilment, you’ll create a virtuous cycle of improving engagement, lowering costs and ultimately maximizing your marketing ROI.

  • How much does leaflet distribution cost?

    Leaflet distribution costs vary based on volume, geography and the services included—but it’s important to look beyond headline “£25 per 1,000” offers. Here’s what to factor in:

    • Labour & Logistics:
      Delivering 1,000 flyers by hand typically takes around six person-hours. At the current UK National Living Wage of £12.21/hr, that single run already costs £80.89 in wages alone—before accounting for route planning, fuel, vehicles, management time or quality checks.

    • Full-Service Packaging:
      Our all-in-one solution (consultation, data-driven demographic targeting, design/artwork, printing and Royal Mail distribution) ensures you get professional results—not just cheap drops. When bundled together, expect professionally delivered campaigns to start from £110–£150 per 1,000, depending on paper quality, print run size and area coverage.

    • Service Quality & Credibility:
      Ultra-low-cost providers can’t sustainably cover payroll, overheads and compliance, which often leads to late or incomplete drops—and potentially reputational damage for your brand. By choosing a reputable partner, you’re investing in:

      1. Accurate Targeting—avoiding wasted spend on non-prospects

      2. On-Time Delivery—minimising campaign drift

      3. Transparent Reporting—verifying every route and drop

      4. Compliance & Insurance—protecting your liability

    In short, view leaflet distribution as an investment in brand reach and integrity. Compare full-service quotes—and be wary of “too good to be true” pricing—and you’ll achieve better response rates and ROI over the long term.

  • Which eCommerce platforms do your pick and pack service support?

    We currently offer seamless integrations with the leading eCommerce platforms to ensure your orders flow straight from your store into our pick & pack system:

    • Shopify
      Our deep Shopify app integration lets you automatically sync orders, inventory levels and shipping preferences in real time. No manual CSV uploads—just install the Flow Fulfilment app in your Shopify store, connect your carrier accounts, and watch your orders process instantly.

    • WooCommerce 
      You’ll be able to link your WordPress-powered store to our fulfilment portal in just a few clicks, enabling the same hands-off order routing and tracking you’ve come to expect on Shopify.

    Planned Future Integrations
    We’re actively developing connectors for other major platforms—Magento, BigCommerce and Wix—to give you maximum flexibility. If you use a different system, our REST-ful API can still get you up and running quickly.

    In every case, you’ll enjoy:

    • Real-time Inventory Sync to prevent oversells

    • Automated Order Routing with pick & pack prioritization

    • Branded Tracking Emails and full shipment visibility

    • Custom Packing Rules (kit builds, inserts, gift-wrapping, etc.)

    If you’d like early access to the WooCommerce connector or want to explore API integration for your bespoke platform, let us know and we’ll get you set up straight away.

  • What is a personal print portal?

    A Personal Print Portal is a bespoke, cloud-based print-management SaaS platform that centralises every aspect of your organisation’s print procurement into a single, branded interface. Rather than emailing or calling multiple suppliers, you log into your portal to:

    • Store & Organise Assets
      Upload and manage all your templates, artwork files and approved collateral in one secure location—so every user always accesses the latest versions.

    • Place & Track Orders
      Quickly reorder printed items (business cards, brochures, stationery, banners, etc.) via intuitive menus. Real-time order status and delivery tracking keep you informed every step of the way.

    • Control Spend & Approvals
      Set user permissions, approval workflows and budget limits to ensure every order meets your brand guidelines and cost-controls before production starts.

    • Gain Visibility & Reporting
      Download consolidated spend and usage reports to identify high-volume items, negotiate better volume pricing or optimise your print mix.

    • Enforce Brand Consistency
      Embed templates with locked-down design elements (colours, logos, fonts), so every print order—from local branches to global offices—stays on-brand.

    • Save Time & Reduce Costs
      Eliminating manual quotes, emails and version-control errors speeds up procurement, reduces waste and unlocks volume discounts—making your print purchasing simpler, faster and more cost-effective.

    In short, a personal print portal turns a fragmented, manual print-ordering process into a streamlined, self-service experience—empowering your team to order exactly what they need, when they need it, without compromising on quality, brand integrity or budget.

  • I've had cheaper quotes elsewhere; why should I use Flow Fulfilment?

    It’s understandable to be drawn by low headline costs—but price alone rarely tells the whole story. At Flow Fulfilment, we focus on delivering long-term value and peace of mind, backed by:

    1. Proven Excellence & Trust
      Award-Winning service recognised across the industry for innovation and customer satisfaction.
      – Established in 2008, we’ve grown organically on the strength of client referrals and repeat business.

    2. Rigorous Quality & Sustainability Standards
      ISO 9001 ensures our processes consistently meet—or exceed—your expectations.
      ISO 14001 validates our environmental management, so your campaigns run on genuinely eco-friendly practices.
      ISO 27001 guarantees the highest level of data security, keeping your customer information fully protected.

    3. Customer-First Sales Consultants
      – Our “sales” team are true consultants, trained to diagnose your needs and recommend the most effective strategies—whether that’s direct mail, hybrid-mail, pick & pack or beyond.
      – They’re incentivised on ★★★★★ testimonials, not just signed contracts, so you always come first.

    4. Transparent, End-to-End Support
      – From demographic targeting and creative design through to fulfilment, postage optimisation and real-time reporting, we own every step.
      – You’ll never face hidden fees or surprise delays—just clear, predictable costs and delivery schedules.

    5. Verified Client Success Stories
      – Cadbury’s seasonal coupon mail-outs, the Green Party’s election communications, Manscaped’s UK rollout—and many more—are proof of our ability to deliver measurable ROI, efficiency gains and on-time launches.

    While cheaper options may cut corners on quality, compliance or customer service, Flow Fulfilment’s combination of accredited processes, consultative expertise and transparent partnership ensures you get the best possible return on your investment—every time.

  • Which areas are your services available?

    Our complete suite of marketing, print and fulfilment services is available nationwide across the UK—from the Highlands of Scotland to Cornwall, Belfast to Brighton. Wherever your target audience resides, we can deliver direct mail, leaflet drops, pick & pack, co-packing, hybrid mail and more, with the same high standards of quality, sustainability and reliability.

  • What are your payment terms?

    Our Payment Terms

    1. New Clients – Pro-Forma Invoicing
      – All first-time customers are invoiced on a pro-forma basis. Payment is due prior to job commencement to ensure seamless service delivery and resource allocation.

    2. Established Clients – Credit Accounts
      – After a satisfactory credit check, qualifying clients may apply for 30- or 60-day credit terms. This allows you to manage cash flow more flexibly once a relationship has been firmly established.

    3. Subscription & Retainer Options
      – For ongoing requirements—such as print management, hybrid mail or pick & pack—we offer tiered subscription packages. These lock in preferential pricing, guarantee capacity and simplify budgeting with a fixed monthly fee.

    4. Flexible Payment Methods
      – We accept BACS transfers, credit/debit cards and direct debit (for subscription services).
      – Detailed invoices clearly separate goods (e.g. print items) from services (e.g. fulfilment, postage) and VAT, so you always know exactly what you’re paying for.

    If you have any questions about setting up credit terms or subscribing to one of our retainer packages, simply let us know and we’ll guide you through the application process.

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